To share one or more folders or to share your entire mailbox with others in your organization, follow these steps:

1. Navigate to the folder you want to share.

2. Right-click on the folder and choose Sharing and permissions.

3. In the Permissions for the folder window, if the person isn't already included in the list of people you're sharing with, select the + button in the upper left to add them.

4. Enter the name or email address of the person you're giving permission to, and then select Add.

5. From the list of names on the Permissions for the folder window, select the name of the person you just added.

6. In the Permissions section, select the Permission level dropdown and select the permissions you want to grant to this user. If you're unsure what permission level to select, see the following information on permission options: Options for sharing a folder.

   

7. Confirm the sharing settings and click OK. The person you're sharing with will receive an email to let them know you shared a folder with them.

Note: To delete a user from a folder, follow the same steps above, but instead of hitting the + button hit the trash can button (delete). 

When someone shares a folder with you an email is sent to let you know. You can now add this to your folder pane so you can access.

1. Right-click the Folder section and select Add shared folder or mailbox.

2. Enter the email address or name of the person that shared a folder with you and click Add.

3. The name of the person will appear under Shared with me. Expand this to view all folders that person shared with you.

Note: If you want to remove a share folder from Outlook,  right-click the folder, and select Remove shared folder.