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Click on View all CAS Files and Resources for Faculty and Staff to be taken to the files. You can now create and upload documents and perform other actions, similar to how you would in Microsoft OneDrive.
Creating Folders
All you have to do to create a folder is click New and selectFolder. When naming a folder, keep in mind that it should be a title that makes the content within it clear. Be intentional with its name so others can easily find the information they are looking for.
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You are also free to choose a color for your folder if you would like, but avoid conveying info by color only. For example, don’t name the folder “Red” and nothing else. This makes your files inaccessible to color blind individuals and those who use screen readers because of other visual impairments. It also gives no indication of what documents are in the folder.
Creating and Uploading Files
To create a file, click New and then Document(or whatever other type of file you’d like to create). Keep in mind, however, that in-progress documentation is visible to anyone with access to this Intranet. To prevent publishing information that is half-done or may not be correct, work on the file somewhere else and upload the finished product to the CAS Faculty/Staff Intranet later. The naming conventions for folders apply to documents as well.
There are multiple ways to upload files to the Intranet. You can click the Uploadbutton near the top, which allows you to upload individual files, multiple files at once, or even an entire folder. You can also drag files from one window and drop them into your folder.
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- Click the three dots on a file and click Copy Link. There will be a pop up shortly after that says “Link copied.”
Select Settingson the right-hand part of this pop up.- It should be automatically set to share the link with “People in IL State University.” Change this by selecting People with existing access.
- Click Apply.
Another easy way of sharing links is to just copy the link from the address bar. Anyone who is signed in will be able to view/edit the file (depending on permissions).
Deleting Files
You can delete a file by right-clicking or clicking the three dots and selecting Delete. This will move the file to the recycle bin and will be permanentlydeleted after some time.
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