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Illinois State University

Overview of OneDrive for Business

OneDrive for Business allows you to upload and sync files to cloud-based storage and then access the files from a web browser on your computer or mobile device.

OneDrive for Business Features

In your Illinois State OneDrive account, you have one terabyte (1000 GB) of storage available. You can store up to a total of 20,000 items in your OneDrive library, including folders and files. You can upload files that are up to 2 GB in size.

A Note About Sharing Data With External Users

The ability to share files with an external user is currently disabled at this time.

Faculty, staff, students and annuitants who fall under Illinois State University’s tenant with Microsoft have NOT been approved to share files outside of this tenant by the Data Stewardship Council.

Comparison to Datastore

Illinois State also offers Datastore, which is a shared drive on which you may store personal files and to host a personal web page. On Datastore, all members of Illinois State have 1 GB of disk space. English classes also make use of Datastore for writing assignments. Accessing your Datastore folder from off-campus requires a VPN connection.

OneDrive offers a cloud-based storage option for members of Illinois State. OneDrive also has file-sharing and collaboration capabilities. At this time, Illinois State does not support personal website hosting through OneDrive. OneDrive may be access from off-campus without a VPN connection.

You may move files from your Datastore share to OneDrive. To do so, please refer to:

What happens if I already have a personal OneDrive account?

Microsoft offers a consumer version of OneDrive as well as a business version of OneDrive (which is part of Office 365). If you already have an account for the consumer version of OneDrive registered to your Illinois State email address, you can still use that account as you normally would. The consumer and business versions of OneDrive have separate log in pages. For more information, see 728: Logging in to Office 365.

What operating systems currently support the OneDrive Desktop Application?

For Windows, The OneDrive Desktop Application is currently supported on 32-bit and 64-bit versions of Windows 10, Windows 8.1, and Windows 7. For Macintosh Operating Systems, the OneDrive Desktop Application is currently supported on Mac OS X 10.10 or later.

Note: Microsoft has recently announced that OneDrive will not be supported on Mac OS X 10.10 and 10.11 as of February 1st, 2019. Microsoft suggests upgrading your Macintosh Operating System to the latest version (Mac OS X 10.14 Mojave). If a user attempts to load the application on the unsupported operating system, the application will not sync.

Appropriate Use Policy

You are expected to follow U.S. copyright law and to abide by intellectual property rights when using OneDrive as storage.

Illinois State’s Appropriate Use Policy states:

All members of the University community must observe copyrights and intellectual property rights, including software licensing. The transfer of electronic data files in violation of copyrights or intellectual property rights is prohibited. This includes, but is not limited to, software, electronic music, and video files. In addition, the University’s Digital Millennium Copyright Act (DMCA) agent will evaluate all reports of copyright infringements that may be a violation of the DMCA, and forward all reports deemed to be an infringement to an Appropriate Use Coordinator.

For information, see Illinois State’s Appropriate Use Policy.

Watch the Video

Watch the video related to this article on YouTube.

Video: Overview of OneDrive

See Also:

721: Overview of Office 365