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Illinois State University

Overview of Multi-Factor Authentication (MFA)

Multi-Factor Authentication

Multi-factor Authentication is used as additional security verification when logging into Office 365 applications such as Outlook, Word, Teams, etc. and VPN off campus. Illinois State University is taking extra steps to make sure you are who you say you are when you sign into your account. This extra verification, also known as two-step verification, is done through a combination of your user name, your password, and a mobile device or phone.

Multi-factor verification (MFA) is more secure than just a password because it relies on two forms of authentication: something you know, and something you have with you. The “something you know” is your password. The “something you have with you” is a phone or device that you commonly carry with you. Multi-factor authentication helps to stop malicious hackers from pretending to be you, because even if they have your password, odds are that they do not have your device, too. Multi-factor authentication allows you to authenticate your log in from your mobile device so that only you can log into your account.

What you Need to Know About Multi-Factor Authentication

Since Illinois State University is taking steps in ensuring the safety of all faculty, staff and students, there are some important concepts about multi-factor authentication that should be highlighted:

  • At this time, setting up multi-factor authentication is required for all faculty, staff, and students.
  • You must enable multi-factor authentication first before choosing your method of authentication (via phone call, text message, or the Microsoft Authenticator application).
  • Multi-factor authentication applies mostly to off-campus logins.
  • Multi-factor authentication protects more than just your email account.
  • You are able to set up your multi-factor authentication in a way so that you are only asked for authentication every 60 days instead of constantly being prompted for it.

If you want to learn more about this process, you can either call the Technology Support Center at 309-438-4357 or you can submit a ticket at ITHelp.IllinoisState.edu/request/

Enabling Multi-Factor Authentication

If you are a student or employee of Illinois State University, you will need to enable Multi-factor Authentication (MFA) on your ULID account. For instructions on how to enable Multi-Factor Authentication see How to Enable Multi-Factor Authentication.

Setting your Multi-Factor Authentication Verification Method

Once you have enabled Multi-Factor Authentication, you will need to set up a verification method. There are three options available, receiving a phone call to your specified phone number, receiving a text message with a code, or approving your sign in using the Microsoft Authenticator mobile app. For instructions on how to set up these methods, click the appropriate link below.

How to Set-up Multi-Factor Authentication using the Mobile App

How To Set Up Multi-Factor Authentication using your Phone Number - Phone Call Verification

How To Set Up Multi-Factor Authentication using your Phone Number - Text Message Verification

How to Sign in to Office Products once MFA has been enabled

Now that you have chosen your method for Multi-Factor Authentication, you will be prompted for authentication when you access Office products off campus or whenever you are not connected to ISUNet. Click the link below for instructions on signing in using the various methods of MFA Authentication

How to Sign-in Using Multi-Factor Authentication

Verifying your Multi-factor Authentication at Login

After enabling Multi-Factor Authentication and setting up your devices you will use to approve sign ins, you will be required to utilize multi-factor authentication when logging in to Office365.IllinoisState.edu, using an Office 365 application, or connecting to ISU resources with VPN from an off-campus locations. Verification methods may be remembered up for up to 60 days, so you do not need to approve your sign in every time you access an Office 365 service. For instructions on how to remember your verification method see How to Remember your Multi-Factor Authentication Verification Method.

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