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Illinois State University

Overview of Formstack

Formstack is an easy-to-use, online tool that gives Illinois State University faculty and staff the ability to create forms for collecting data without any web design or programming background. The tool is centrally supported by WEB & Interactive Communications and is available free to the University community.

Formstack is used to build online forms. It is a fully accessible, user-friendly application that allow you to seamlessly embed forms into websites. Creating the forms is very simple using a drag and drop interface. In addition, the forms are mobile-friendly and include capabilities such as conditional logic, field validation, data routing and approval workflow.

Some examples of the forms created from Formstack include, but are not limited to:

  • Applications
  • Evaluations
  • Feedback
  • Order / Sign-up forms
  • Surveys

Web Address: forms.illinoisstate.edu

Why use Formstack?

Formstack allows you to create and access simple, as well as complex, forms from a single, webbased location. All data is secured in the Formstack database and is easily available for creating reports and extracts of the submitted data.

With Formstack, you can create surveys, funding requests, event registrations, contact forms, and scholarship applications from scratch or by using the premade form templates.

Formstack also includes themes that have been built with University approved design and branding elements that will give the form an official, Illinois State University look and feel. Advanced features, including form access and restriction through CentralLogin, are also available without any special training or system configuration.

Data Classifications and Security

University Policy

Formstack authors and designers are responsible for being aware of and following the University’s data classification policy ( http://policy.illinoisstate.edu/technology/9.8.1.php ). The following overview and examples are not intended to serve as a comprehensive guide to the policy. Further questions and clarification should be directed to departmental data administrators and/or the Data Stewardship Council.

Data Classifications

  1. Highly Restricted

    1a. Definition Highly restricted data are numbers, characters, images, or other forms of output that are typically protected by federal or state law, regulation, or University policy, or the University is required to take action (breach notification or self reporting) if the data are inappropriately accessed or disclosed. Data also are identified as ‘highly restricted’ when the unauthorized disclosure, alteration, or destruction of the data could cause a significant level of risk to the University or have an adverse effect on the University’s operations, access, or individuals.

    1b. Examples Bank (and other financial institution) account numbers, birth date year, credit/debit card numbers, directory information that if FERPA restricted by employee or student, driver’s license number, marital status, passwords, and social security numbers.

  2. Restricted

    2a. Definition Restricted data are numbers, characters, images or other forms of output that may not be accessed without specific authorization or consent because of legal, ethical or other constraints. Access to these data is limited to employees of the University and individuals who are working pursuant to the contract with the University who have a rolebased need to see and use the information. Any use of the data must be used to conduct University business and must follow all applicable laws, regulations and University policies and procedures.

    2b. Examples Birth date (month and day), gender, photograph, race/ethnicity, UID, veteran status, and any other FERPA protected data.

  3. Unrestricted

    3a. Definition Unrestricted data are numbers, characters, images, or other forms of output that have few internal restrictions. Some data elements classified as unrestricted still have certain dissemination restrictions and access may be denied.

    3b. Examples Class/grade level, education training and level, employment dates, home address and phone, major, name, and ULID.

Additional Information: